Is Switching to Baron Right for You?

At Baron Payroll, we value your time as much as you do. We know getting a quick response on your payroll day is critical.

We guarantee to respond within one hour so you can get your payroll completed and always pay your employees on time.

We know that paying your employees correctly every time is essential for your business. 

With our payroll system, you'll use a lot of automation to make things easier and more accurate.

The best part is how we handle hourly employees. When employees clock in and out, that information goes straight to their time cards. If something’s off, you can fix their time cards quickly and easily. Then, it moves right into the payroll system, reducing the likelihood of mistakes.

At Baron Payroll, we understand that every business is different. That's why we customize our payroll services to match the specific needs of your company.

Whether your industry has special rules or particular ways you handle things like paid time off and holidays, we make sure our system works the way you need it to.

We aim to give you a payroll solution that feels tailor-made, ensuring it fits your business like a glove.

Switching payroll companies can be complex and time-consuming.  But with Baron, if you let us, we’ll do all the work for you.  We’ll handle the setup and data transfer, so you don’t need to take time from your busy day to switch your payroll company.

The time it takes to switch to a new payroll provider can vary, typically ranging from three to ten weeks. This timeline depends on how fast you can provide information and on the size and complexity of your payroll.

When choosing a new payroll provider, look for one that does more than just transfer your existing data and setup from the old system. You want a company that will take the time to review and analyze your current processes and suggest ways to improve them. This ensures you're not just moving to a new system, but you're also upgrading to a better payroll process.

Absolutely, even though others have told you NO. Our ITIN Service allows you to include ITIN workers on your payroll, and at the end of the year, they will get a W2 with their ITIN number on it. 

The time you need to invest in switching payroll providers often relates directly to the implementation fee charged. Essentially, paying an implementation fee means the new payroll company will handle the bulk of the setup work, saving you time and effort.

If your new payroll provider doesn't charge an implementation fee, be prepared to invest more of your own time to manage the transition, as you'll likely be responsible for the detailed work involved in moving to the new system.

The training you receive can differ a lot between payroll companies, both in terms of quantity and quality. Some companies might offer just do-it-yourself videos, while others provide personalized one-on-one training.

At Baron Payroll, we believe that thorough training is key to success. That's why we offer unlimited one-on-one training sessions for the first three months, which is included in our implementation fee. Although most of our clients get the hang of it after only one or two sessions, we're ready to offer as much training as you need to feel confident and proficient with our system.

The ideal time to switch is at the beginning of a quarter. This aligns with payroll tax filing and provides a clean transition period. However, we can accommodate switches anytime if you’re in a rush.

At Baron Payroll, we make starting with us as smooth as possible. Our onboarding process is designed to integrate your past payroll data into our system seamlessly, so it looks like you've been using our service all year long. This makes your year-end tasks, like W-2 generation, hassle-free.

Training is a crucial part of our onboarding. We offer unlimited support in the beginning to make sure you and your team know how to use our system well. The cost of onboarding is included in our initial setup fees, so you know exactly what you're paying upfront, with no surprise charges later.

The cost of processing payroll depends on how often you do it, the number of employees you have, and the specific services you need. We want to make sure you understand our pricing, so we'll detail it all in your statement of work.

If you decide to process your payroll bi-weekly, which means every two weeks, it's generally more cost-effective than doing it weekly. The fees for bi-weekly payroll are about 25% less.

When it comes to Time and Attendance, how often you run payroll doesn't change the cost. You need daily time cards for your employees to clock in and out, no matter if your payroll is weekly or bi-weekly. The savings from choosing a bi-weekly schedule come from the lower payroll processing fees.

At the end of each quarter, there are often extra charges for preparing and filing your payroll taxes. It's important to ask about these quarter-end fees to avoid unexpected costs.

Similarly, most payroll companies charge for producing W2 forms at the end of the year. You should get a clear understanding of all the year-end fees to ensure you're making the best choice for your company.

Understanding how critical quick support is on payroll submission days, Baron Payroll pledges to get back to you within an hour on those days.

For any other questions or issues, we promise to respond by the next business day, ensuring you always have the help you need when you need it.

At Baron, we assign one person to handle all your HR and payroll support issues. This means you'll work with someone who understands your business well, and you'll become familiar with them too.

And that consistency of working with the same person for years helps you take care of things quickly.

Baron’s support structure is designed to ensure you can speak to a human quickly.

Our company handles support issues quickly (usually on the same day), so we don't have a backlog of support tickets that just keeps growing. 

This approach ensures that you receive quick and effective assistance whenever you call for support, avoiding the frustration of long wait times or call centers. 

Yes, it is possible to show time card hours on your employees' pay stubs. This is one of our best features because it makes it easy for you to access your employees' HR information, even years later.

Watch this short video and see how employees' punches are displayed on their pay statements:

Yes, Baron will supply the check paper you need for your printers. Whenever you process payroll, we'll send you a secure PDF file via email. You can then print your payroll checks right at your desk.

The checks you print in your office will be identical in appearance to those we print at our office. The main advantage is that you won’t have to worry about the risk of your payroll checks not arriving on time.

Watch this short video to see how easy this is to do:

Everyone has to keep track of their employee's paid time off. The only question is, how and where are you doing this?

Most companies keep paper records or Excel spreadsheets.  With Baron Payroll, you no longer have to do this and can keep track of all your critical HR data easily in one place. 

Watch this short video and learn how easy it is to approve PTO requests for your employees:

Baron Payroll has over 20 years of experience in the payroll industry.

Our founder and CEO, Larry Kagan, plays a significant role in the payroll community. He is a member of the Board of Directors for the Independent Payroll Providers Association, the largest payroll association.

This involvement reflects our deep commitment to the payroll sector and our leadership in the industry.

Baron Payroll provides payroll processing services across all 50 states, covering all local payroll taxes.

With the rise of remote workers, many businesses now have employees scattered across multiple states.

Baron’s nationwide payroll services ensure that no matter where your employees are located, we have you covered.

Baron Payroll partners with the Ultimate Kronos Group (UKG), a leading global cloud company specializing in payroll and HR, generating over $3 billion in revenue. This partnership brings significant benefits to your business.

Baron is known for its exceptional service and support. When combined with UKG's robust technology, you get a powerhouse of reliability, top-notch data security, effective fraud prevention, strict compliance, privacy, and extensive technical knowledge in the HR and payroll sector.

Whether you're a small company or a large company, Baron and UKG deliver a comprehensive and dependable service that will meet all your payroll and HR needs.