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Managing payroll is already complex, and adding ITINs to the equation can make it feel even more complicated. At Baron Payroll, one question we get all the time is, "How do I pay my ITIN workers?" And the short answer is... In order to stay compliant, you shou...
The Federal Unemployment Tax Act (FUTA) is a critical federal payroll tax funding unemployment programs. In 2024, businesses, especially in California, New York, and the Virgin Islands, need to be particularly cautious as they will face increased FUTA tax expe...
If you’re still relying on paper records or outdated systems, you could be at risk. Smartphones and apps have given employees powerful tools to track their hours and report discrepancies, often without employers realizing it. Here’s what you need to know to pr...
At Baron Payroll, we know that staying compliant with employment laws can feel overwhelming. Federal, state, and even local regulations seem to change constantly. And keeping up while running your business is no easy task. But here’s the thing, ignoring these ...
As a business owner, you've poured your heart and soul into building your company. The last thing you need is a Department of Labor (DOL) audit or investigation keeping you up at night. Let's cut through the confusion and get straight to what you need to know.
You’ve poured everything into your business. That’s why we’re here to help you protect it. Because the truth is, non-compliance isn’t just about fines or penalties—it can upend everything you’ve worked so hard to create. Here’s what you need to know about stay...
We've been in payroll long enough to know one thing for certain: seeing a DOL badge flash across your desk can make your heart skip a beat. As a fellow business, we understand what you've built means everything to you. It's not just a business – it's countless...
When the Department of Labor (DOL) steps into your business, they don’t come in casually. They have a clear strategy—a checklist of high-priority targets they look at first. After decades of working with business owners facing DOL investigations, we at Baron P...
For many business owners, the Department of Labor (DOL) might seem like another faceless government entity that’s “out there” somewhere. But here’s the reality: the DOL’s reach is extensive, and they’re watching—at the local and federal levels.
If you’re like most business owners, you’re already balancing a lot, and record-keeping might seem like just another task. But here’s the deal: in the eyes of the Department of Labor (DOL), good records aren’t optional—they’re essential. Without organized docu...
As a business owner, one of the last things you want is a letter from the Department of Labor (DOL) announcing an audit. These audits can be costly, time-consuming, and stressful. But what exactly triggers a DOL audit? Understanding the common causes can help ...
If you're considering hiring someone with an ITIN (Individual Taxpayer Identification Number) in New York, the answer is yes, you can. However, there are some important factors to consider.
Many of you are wondering about the status of your Employee Retention Credit (ERC) refunds and why there's a delay. The truth is that the IRS is currently swamped with ERC claims, leading to longer processing times. Our tax team has observed that refunds are t...
If you're considering hiring someone with an ITIN (Individual Taxpayer Identification Number) in Massachusetts, the answer is yes, you can. However, there are some important factors to consider.
In industries like construction and restoration, managing labor expenses efficiently is crucial to a project's success. One essential tool that can make this possible is job costing, a process that helps businesses track labor costs by project. In this post, w...
In New York, compliance with labor laws can be complex, and one regulation that often goes unnoticed is the Spread of Hours rule. This rule mandates that if an employee works more than 10 hours in a single day—including any breaks—you must pay them an addition...
If you’ve been feeling like your payroll provider is holding your business back, you’re not alone. Here are five signs that it might be time to make a switch.
When it comes to running a highly functional business, three key components will always stand out: people, product, and process. These factors are universal across all industries. So, the same applies when you're evaluating a payroll company. You want a payrol...
If you're considering hiring someone with an ITIN (Individual Taxpayer Identification Number) in North Carolina, the answer is yes, you can. However, there are some important factors to consider.
In the realm of payroll and tax compliance, it's essential to understand the differences between an Individual Taxpayer Identification Number (ITIN) and a Social Security Number (SSN). Both identifiers serve different purposes and are issued under different ci...
If you're considering hiring someone with an ITIN (Individual Taxpayer Identification Number) in California, the answer is yes, you can. However, there are some important factors to consider.
If you're a business owner who's afraid of adding ITIN workers to your payroll, you're not alone. As a payroll company that specializes in adding ITIN workers to payroll, we hear this all the time. Read on to learn everything you need to know about adding ITIN...
In a medical office, ensuring payroll compliance is as vital as the care you provide to your patients. Proper payroll practices not only keep your business running smoothly but also protect you from costly fines and legal issues. Prioritizing compliance ensure...
In a chiropractic clinic, ensuring payroll compliance is as vital as the care you provide to your patients. Proper payroll practices not only keep your business running smoothly but also protect you from costly fines and legal issues. Prioritizing compliance e...
In a veterinary office, ensuring payroll compliance is as vital as the care you provide to your animal patients. Proper payroll practices not only keep your business running smoothly but also protect you from costly fines and legal issues. Prioritizing complia...
In a dental office, ensuring payroll compliance is as vital as the care you provide to your patients. Proper payroll practices not only keep your business running smoothly but also protect you from costly fines and legal issues. Prioritizing compliance ensures...
In the home healthcare industry, ensuring payroll compliance is as vital as the care you provide to your patients. Proper payroll practices not only keep your business running smoothly but also protect you from costly fines and legal issues. Prioritizing compl...
In the commercial and residential restoration business, ensuring payroll compliance is as vital as the properties you expertly restore from fire damage and flooding. Proper payroll practices not only keep your business running smoothly but also protect you fro...
In the commercial and residential cleaning business, ensuring payroll compliance is as vital as the properties you expertly clean. Proper payroll practices not only keep your business running smoothly but also protect you from costly fines and legal issues. Pr...
In the auto repair and collision business, ensuring payroll compliance is as vital as the vehicles you expertly repair. Don’t let payroll mishaps undermine your hard work. It's wise to manage your payroll carefully from the start rather than facing unexpected ...
If you're a business owner who's afraid of adding ITIN workers to your payroll, you're not alone. As a payroll company that specializes in adding ITIN workers to payroll; we hear this all the time. Business owners feel uneasy about: Potential legal implication...
For over 20 years, Baron Payroll has successfully added ITIN (Individual Taxpayer Identification Number) workers to our clients' payrolls. This topic often raises questions about legality and compliance, so let me share what we know about adding ITIN workers t...
Baron Payroll isn't a law firm, so we can't offer legal advice, but this is what we've seen and what we know to be true about the question, "Is it Legal to Add ITIN Workers to Your Payroll". For over 20 years, Baron Payroll has successfully added ITIN (Individ...
If you’ve got ITIN workers on your team, you know the headache of trying to get them paid efficiently. The big issue? Many can’t get a bank account because they don’t have a Social Security number. But don’t worry, there’s a simple fix: payroll cards. Let’s br...
Payroll processing costs in 2024 have remained relatively stable compared to previous years, unlike the significant increases seen in other areas such as food, insurance, and labor costs. There are two main approaches to payroll processing: do-it-yourself (DIY...
Are payroll delays and errors a constant headache for your business? These issues can cause significant frustration for both employers and employees, leading to compliance problems and decreased morale. Many businesses struggle with misclassified employees, ma...
Deciding how to manage your payroll is a big decision that affects your bottom line. Many business owners wrestle with whether to do payroll themselves with software like Gusto, or to hire a professional service like us. While handling it on your own might loo...
Are payroll issues slowing down your construction projects? If so, you’re not alone. Navigating payroll complexities in construction and trade industries can be overwhelming. But there is an easier way. In this article, we explore a payroll software option tha...
In the landscaping business, staying ahead of payroll compliance is as crucial as the very lawns and gardens you nurture. Don’t let payroll mishaps undermine your hard work.
Whether you own a store, a restaurant, or provide services, knowing how a POS system works can really help your business run better. Many people think POS systems are just for making sales, but they do much more. They help you manage your products, keep track ...
As a business owner, correctly classifying workers is critical for legal compliance and financial stability. Misclassifying Individual Taxpayer Identification Number (ITIN) workers as 1099 independent contractors can lead to severe legal and financial repercus...
Choosing a new payroll provider is a big decision for any business owner. It involves worrying about costs, whether the service will be good, and finding a company that really gets what your business needs. Many owners are fed up with slow responses from their...
If you run a business with union workers, getting payroll right is crucial. It’s about more than just paying wages; it involves following specific rules set by union agreements, obeying labor laws, and managing complex details like benefits and deductions. Thi...
Choosing between do-it-yourself (DIY) and full-service payroll options is a critical decision for business owners. It impacts not just the financials but also the efficiency and reliability of payroll management. At Baron Payroll, we understand the importance ...
When it comes to managing your business's payroll, UKG and ADP stand out as the granddaddies of HR and payroll services, offering robust tools to simplify paying your team and managing tasks. But the real question is, UKG vs. ADP, which payroll platform is the...
Feeling stuck with your current payroll service? You're not the only one. Many business owners face challenges like slow service, mistakes in payroll, and rigid plans that just don't fit their unique needs. These issues can really throw a wrench in your day-to...
For many business owners, the idea of adding ITIN (Individual Taxpayer Identification Number) workers to their payroll might seem like uncharted territory. And you might be wondering, are the benefits of adding ITIN workers to your payroll worth it? The short ...
If you're running a business, knowing about an Individual Taxpayer Identification Number (ITIN) can really help you out, especially when it comes to hiring and paying your team. An ITIN isn't just for filling out tax forms; it's a key that unlocks a bunch of p...
Managing payroll is a pivotal aspect of running a business, but it often comes with its share of challenges and questions. What do you need to know to do payroll? This guide is designed to address the most common concerns and questions business owners have abo...
As a business owner, you're always looking for ways to streamline operations and save a few bucks where you can. It might be tempting to use your cash register (or point of sale system) to keep track of when your employees are clocking in and out. After all, i...
New York business leaders, we have some encouraging news to share from the New York Department of Financial Services (DFS) regarding the Paid Family Leave (PFL) program. Starting in 2024, the financial contributions required for PFL will decrease, benefiting b...
New Jersey employers find themselves at a crossroads in the ever-evolving landscape of payroll compliance due to recent clarifications from the state's Department of Labor (DOL). The issue involves using Individual Taxpayer Identification Numbers (ITINs) to pa...
As a business owner, managing payroll efficiently is crucial to your success and the satisfaction of your employees. That's where UKG comes into the picture, offering a comprehensive solution that covers not just payroll but also HR and timekeeping. It's essen...
Understanding the differences between an Employer Identification Number (EIN), an Individual Taxpayer Identification Number (ITIN), and a Social Security Number (SSN) is crucial for business owners. These identifiers serve distinct purposes, especially in the ...
If you're wondering whether everyone has an ITIN number, you're not alone. At Baron Payroll, we understand that questions about ITIN (Individual Taxpayer Identification Number) are common among employers and employees. So, we made this guide to get those quest...
At Baron Payroll, we're here to help simplify HR for you, offering services that cover everything from payroll to compliance. Let's break down the five key roles of HR in a way that's easy for any business owner to understand.
As a business owner, you know it's the law to give your employees detailed pay information, whether that's online or a paper pay statement. But what if tax time comes for your employee, and they find out their income taxes weren't withheld correctly from their...
This guide will walk you through the 2024 W-4 form, emphasizing the practical application of each section to simplify the process.
With more people working from home these days, there's a new tax challenge you might face: the chance of being taxed twice. At Baron Payroll, we want to make this topic easy to understand so you know what to do and can minimize your tax payments.
Navigating the world of employee benefits can be complicated. And one key question many employers face is, "Can my ITIN workers, or workers without social security numbers, be included in the company's group health insurance plan?" At Baron Payroll, we get thi...
If you're running a business, you might know how tricky it can be to handle payroll, especially for workers with an ITIN instead of a Social Security Number. You might have faced challenges in getting these workers on your payroll and providing them with a W-2...
As a payroll company that often works with ITIN workers, we hear this question all the time: "How can we add people as W-2 employees if they're not allowed to work?" The bottom line is... It doesn't matter if someone has an SSN (Social Security Number) or an I...
If you're in the construction business and wondering, "Can I include ITIN workers in my construction unions?" you're not alone. At Baron Payroll, we always get questions about ITIN workers and unions. So, the short answer is YES, you can add ITIN workers to yo...
Let's talk about something we all face: juggling multiple systems to keep our businesses running. You've got Trello for projects, Excel for finances, and Google Docs for everything else, and before you know it, you're drowning in a sea of tabs and apps and was...
Managing paid time off (PTO) effectively is crucial for small businesses. Traditional methods like the 'honesty policy' or a standard two-week vacation allocation without proper tracking can lead to financial and administrative challenges. At Baron Payroll, we...
In the world of business, managing payroll effectively is not just about compliance; it's about understanding the costs involved and ensuring accuracy in every aspect. This guide delves into the common payroll errors that can impact your bottom line and how to...
When it comes to managing a business, understanding who handles payroll is crucial. Payroll isn't just about paying salaries; it's a complex process involving legal compliance, financial management, and employee satisfaction. Let's explore some common question...
If you're a small business owner who's dreading payroll, you're not alone. Understanding the importance of payroll is crucial for every business owner, whether you're in the service industry or running a construction company. Let's dive into some common questi...
Do you have ITIN Workers that you want on your payroll? Are you upset because your current payroll company can’t help? With Baron Payroll’s ITIN service, you can add your ITIN Workers to your payroll. But you might be thinking, “Why can Baron add my ITIN Worke...
Deciding how often to pay your employees is an important part of running a business. Paying your employees not only has to follow the law but also affects how happy they are and how much work your company has to do in managing payroll. This guide will look at ...
What is an ITIN? As an employer, understanding various tax identification numbers, such as ITIN and SSN, is crucial for managing a diverse workforce. Let's dive into what ITIN means, how it differs from SSN, and how Baron Payroll can help.
As a payroll company that will put your ITIN workers on your payroll, one question we always get is: "Do I need to withhold Social Security and Medicare taxes from my ITIN workers since they don’t have a Social Security number?" It’s a great question, and the ...
As a payroll company, one question we get all the time is, “What is an ITIN, and why do you need one?”. Here's the short answer: ITINs are issued by the Internal Revenue Service (IRS) to individuals who are required to have a U.S. taxpayer identification numbe...
At Baron Payroll, we understand that payroll taxes can often seem complicated and overwhelming. That's why we're here to answer the most common questions we receive from employers, especially those in the white-collar services and construction sectors. Our goa...
In this article, we'll explore how payroll companies operate, their revenue models, the general workings of payroll, the costs involved, the benefits of outsourcing payroll, and the advantages of having a payroll company.
For business owners in New York (NY) and California (CA), there's an important update regarding the Federal Unemployment Tax Act (FUTA) that demands attention. This article breaks down why these two states must pay double the amount for FUTA tax again this yea...
If you're getting ready to work with Baron Payroll, you might be wondering, "When can I start?" This guide will explain the steps to switch to Baron Payroll and show how you can help make the process faster.
The Federal Unemployment Tax Act (FUTA) is a critical federal payroll tax funding unemployment programs. In 2023, businesses, especially in California, New York, and the Virgin Islands, need to be particularly cautious as they will face increased FUTA tax expe...
If you're a small business owner who's dreading payroll, you're not alone. Understanding how to effectively manage payroll is crucial for ensuring compliance with employment laws and for maintaining the financial health of your business. So, with that in mind,...
Hiring ITIN workers can be confusing and there's a lot of misinformation out there. It's important to know what's true and not when adding ITIN workers to your payroll. This article will address common misunderstandings and will help ensure your business is we...
When it comes to changing service providers – whether it's your landscaper, bank, payroll provider, or physician – the decision is rarely taken lightly. At Baron Payroll, we get that it's a big choice, especially for something as important as payroll. We're go...
Labor law posters are more than just pieces of paper hanging on the wall; they are essential tools for communicating important legal rights and responsibilities to your employees. And while most employers are aware that they need to display these posters, we g...
When it comes to payroll, mistakes can happen, and when they do, time is of the essence. The process of correcting mistakes and reversing payroll, however, is not as straightforward as one might think. As an employer, you're likely wondering: Can payroll be re...
Ever wonder if it's a good idea to have separate bank accounts for payroll and your day-to-day business expenses? You're not alone. The short answer? It's usually a good idea. But let's dig deeper to really understand if this makes sense for you and your busin...
Switching to a new payroll service might seem overwhelming, but it doesn't have to be. The key is to ask the right questions to make sure your new service will meet your specific needs. Here are five questions you should ask any payroll provider and how Baron ...
Running a business comes with its fair share of challenges, and one area where you absolutely can't afford to slip up is payroll. So, the question is, "Can payroll be late?" And the short answer is: Yes, but it's not something that should happen often. Failing...
Labor laws are complicated for any business owner. And one of the aspects that often go overlooked is the necessity of compliance posters. So, the question is... What is poster compliance? Is it just a formality or a legal requirement? And what posters do you ...
Now that remote work has become the norm in most businesses, you might be wondering, "Do I need compliance posters for remote employees?" I know your time is valuable, so the short answer is... yes. But don't worry, if you're not sure where to start, this arti...
Navigating the complexities of workplace compliance is no easy task, especially when it comes to understanding which labor law posters you're required to display. In this detailed guide, we answer essential questions about compliance posters and direct you to ...
While your ITIN workers may bring valuable skills to your restoration business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your moving business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your trade business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your cleaning business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your home healthcare business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
If you're just starting your business, you might be wondering: Do I need to run payroll? I know your time is valuable, so the short answer is... If you have employees, then yes, you do need a payroll service. In this comprehensive guide, we delve into what pay...
While your ITIN workers may bring valuable skills to your manufacturing business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
Like most business owners, you might be wondering "Why payroll is important". And you might think of payroll as just another item on your to-do list, but it's actually much more than that. It's the heartbeat of your business. When you get payroll right, you're...
In an era where technology is rapidly advancing, the question on everyone's mind is: "Will automation take over jobs?" And more specifically, as a payroll company, one question we get all the time is, "Will payroll automation replace payroll managers? The shor...
One question we get all the time from small to medium-sized businesses is, can anyone do payroll? And while the answer is technically yes.... Keep in mind that payroll is a critical function that involves more than just cutting checks. In this article, we'll e...
Will payroll be replaced by AI? In this article, we'll delve into the capabilities of AI in the payroll sector, explore whether it can replace tax professionals, and discuss the future of payroll.
It's tempting to cut corners where you can, and payroll services might seem like a good place to start. However, opting for a cheaper payroll provider can end up costing you more in the long run. In this article, we'll delve into why investing in a more expens...
While your ITIN workers may bring valuable skills to your auto body business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
If you've ever wondered who sets the rules for payroll frequency, you're not alone. You may be wondering: How Often Should You Pay Your Employees? Is it the state, or do you, as an employer, have the freedom to decide? The answer is... it depends.
While your ITIN workers may bring valuable skills to your landscaping business, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
While your ITIN workers may bring valuable skills to your construction company, managing their payroll can be complicated. Are you looking to put ITIN workers on your payroll? If so, then we can help!
Taxes can easily overwhelm even the most seasoned business owners. However, understanding the basics of taxation is crucial for maintaining compliance and ensuring the financial health of your business. In this article, we'll demystify the complex world of tax...
A question we get all the time is, “Can I use one payroll provider for our regular employees and a different payroll company for our ITIN workers?"
"Why is there a one-time implementation fee?" We get this question all the time because many of our clients come from payroll providers that don't charge an upfront fee. However, it's crucial to understand that quality comes at a price.
In the digital era, New York cyber security regulations are crucial for businesses. Whether you're in professional services or the construction sector, understanding these laws is essential. But don’t worry, if you’re a NY business, this guide will help you na...
Are you a business owner that's planning on hiring workers without Social Security Numbers (SSNs)? All they need are ITIN numbers!
Tax forms are complicated, especially for those new to the workforce or business owners looking to expand their teams. Two common forms that often raise questions are the W-2 and W-4 forms. After reading this article, you'll see the difference between these fo...
At Baron Payroll, we are experts at managing the complexities of adding your ITIN workers to payroll, and we’ve been doing this successfully for over 20 years. And the best part is that we’ve included our ITIN package for FREE with our payroll services.
You're probably staring at a couple of quotes, one much less expensive than the other. And you might be thinking… Isn’t payroll just payroll? Isn't it just a check or direct deposit that ends up in someone's bank account? So, what’s the difference between thes...
In this blog post, we'll talk about what's changed from the previous form and we'll give you a step-by-step guide on how to fill out the From I-9. Let's go!
Your employees can access over 40,000 ATMs to get their cash. Using a payroll card makes the payroll payment process hassle-free for your “unbankable” employees and gives them access to their cash.
Payroll costs are a mystery to most new business owners, so we made this guide to make sure you're not caught off guard.
Sometimes your invoice can be hard to read. We're going to dive into what you’re paying for and what to do if you’re paying for services you don’t need.
And by the end of this article, you'll know the pros and cons of cost per transaction and PEPM, so you can decide what’s best for you and your business.
Are you a business owner who’s wondering where to mail your 941 x? After reading this article, you’ll know the exact mailing address to use when filing.
Are you looking for a better payroll company? If so, you might be concerned how much of YOUR time is needed to switch payroll companies.
How much does it cost to get an ITIN number for your employees? And can you add them to your payroll? Read on to find out!
Congratulations on switching to Baron! The best part is that we'll do all the heavy lifting. Here's our easy 4 step process.
Shopping around for a new payroll company can be confusing. Find out how we aren't like most companies.
Off-the-Books vs. On-the Books, which is better? In this article, we’ll take an honest look at how much it costs the employer.
1099 vs W2 employee, which is better? In this article, we’ll take an honest look at the cost differences between paying employees as W-2 employees and 1099 independent contractors, and what it means for your business.
How much do payroll services cost? By the time you’re done reading this article, you’ll know!
There’s an important direct deposit scam you need to know about called direct deposit diversion fraud and it’s costing businesses their hard earned money.
You have the difficult job of coming up strong passwords. This can be a daunting task. But don’t worry! We've come up with six ways to help!
Find out about the new SUI Rate for 2023 and what that means for you.
So, you've gotten your tax paperwork, and you've noticed that your W2 wages are lower than your yearly salary. Find out why!
Wondering, can I hire someone with an ITIN Number? Learn how to include ITIN workers on payroll even though most payroll companies won't let you.
As a business owner, you’re probably predicting January’s payroll tax expense to be the same as December’s. Unfortunately, that’s not the case.
Can you hire someone without a Social Security Number? Most payroll providers won't allow you to. But Baron can and will!
Onboarding employees and having trouble telling an IT-2104 from a W4, or frankly, a hole in the ground? Let us take you through the process step by step.
Essentially a debit card, payroll paycards help employers pay workers who are unable to get a bank account. Like anything else, paycards have pros and cons.
Payroll Manager Christine Campanella shares her knowledge on payroll service portals, payroll taxes, labor law compliance, customer service, and more.
The ability to print checks on-demand with Printback checks can help your business avoid missing payroll while also saving time and money.
By offering multilingual employee self-service portals in Spanish and other languages, payroll companies can help businesses recruit Spanish-speaking workers.
The MCTMT applies to your business if you’re withholding New York State income tax from wages and your payroll expenses exceed $312,500 in any quarter.
New York State labor laws require employers to pay their workers on a regular weekly, bi-monthly, or monthly basis. It all depends on the type of work performed by your employee.
Don't fall prey to a direct deposit diversion scam. Learn about the mistakes other New York businesses made and implement these best practices now.
Keep these New York laws in mind when classifying an employee as exempt or non-exempt from overtime pay. Getting this wrong can be costly for your business.
