How Do You Pay Your ITIN Workers? | Baron Payroll

Managing payroll is already complex, and adding ITINs to the equation can make it feel even more complicated. At Baron Payroll, one question we get all the time is, "How do I pay my ITIN workers?"

And the short answer is...

In order to stay compliant, you should work with a payroll company, like Baron Payroll, that will add your ITIN workers to your payroll for you. 

Read on to learn more about how we do this. 

What is ITIN?

An ITIN, or Individual Taxpayer Identification Number, is for individuals who need to file taxes but don't have a Social Security number. 

The main challenge? 

Integrating ITIN workers into your payroll smoothly.

Common Concerns About Adding ITIN Workers to Payroll

• Is it legal?
• How do I handle taxes?
• What if I make a mistake?

If you also have these questions, check out this guide on ITINs: Everything you need to know as an employer.  

Our Approach at Baron Payroll

We're experts at including ITIN workers in your payroll system. Here's what we offer:

• Expert Guidance: We know the ins and outs of payroll, so you don't have to stress.
• Unified Payroll: Whether your employees have ITINs or SSNs, we process them all together seamlessly.
• Attention to Detail: We're all about accuracy, ensuring everything is processed correctly.

How Do You Pay ITIN Workers?

• Verify ITIN Documentation: Make sure your ITIN employees have their documentation in order. To do that, you can call the IRS toll-free number at 1-800-829-1040 and speak to a representative to inquire about the status of your ITIN application.
• Understand Tax Requirements: ITIN workers are subject to taxes just like other employees. We'll help you navigate these requirements.
• Use Expert Services: That's where we come in. With years of experience, we can handle the specifics of ITIN payroll for you. 

What Are The Benefits Of Adding ITIN Workers to Your Payroll? 

There are three big benefits for your workers to get  an ITIN number and for you to add them to your payroll:

1. Payroll Tax Compliance

Having workers with ITIN numbers allows you to pay them on payroll and comply with all the payroll tax regulations—which helps you minimize your financial risk related to potential audits from all the federal and state government agencies. 

2. Department of Labor ("DOL") Compliance

Additionally, paying your workers on-the-books as ITIN employees rather than off-the-books,  also helps you minimize your financial and compliance risk related to potential investigations from both the federal DOL and your state DOL. 3. 

3. Workers Compensation Compliance

Another important benefit to you is if your worker is injured while on the job, they’ll have insurance coverage from your workers compensation policy. Otherwise, you’d be stuck and have to pay for these medical costs out-of-pocket. 

Additionally, you will be in compliance with the workers' comp laws and avoid stiff fines and penalties (up to $1000 per day). 

4. Cash Is Not King Anymore

And last but not least, most employers don’t have enough cash on hand every week to pay their workers off-the-books. This is a real problem these days and most employers would prefer not having to pay their workers with cash.

And that's it!

Paying ITIN workers doesn't have to be a challenge. With Baron Payroll's support, you can ensure that your payroll is handled accurately and efficiently, giving you peace of mind. We're here to help you streamline your payroll process, making it easy to include everyone on your team.

Need help with your payroll?

Use our instant pricing calculator to see how much our services cost without talking to a salesperson. 

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