How Baron Payroll Makes ITIN Payroll Processing Possible When Others Say It Can't Be Done

Do you have ITIN Workers that you want on your payroll? Are you upset because your current payroll company can't help? 

With Baron Payroll's ITIN service, you can add your ITIN Workers to your payroll. 

But you might be thinking, "Why can Baron add my ITIN Workers to my payroll when other companies can't?"

In this article, we will address your concerns and explain why we can successfully include ITIN workers on your payroll and why other payroll companies can't.

Why Other Payroll Companies Can't Add ITIN Workers to Your Payroll

It's not that other payroll companies can't add your ITIN workers to payroll - they just won't. Why? Because adding workers without social security numbers to payroll cannot be accomplished without some "manual" effort and perceived risks for the payroll company.

The bottom line is that most payroll companies care more about their own risk than they do yours. I know that sounds harsh, but it's a fact.  

They are worried that the manual processes might lead to errors and omissions on their part, resulting in tax notices for you and potential penalties for them. 

So their selfish approach of just saying "no" leaves you in a bind, especially in a tight labor market. Imagine being able to hire workers with ITINs. Our clients tell us that some of their best, most loyal workers have ITINs and do not have a social security number.

Baron Payroll's Approach: Put Our Clients Needs Ahead of Ours

Unlike these other payroll companies that just say "no," Baron Payroll has developed a proven back office process that includes manual steps without mistakes.  

We understand the importance of including every worker on your payroll, regardless of their identification number. 

Our system is designed to manage ITIN workers alongside those with Social Security Numbers (SSNs), ensuring accurate and compliant payroll processing. 

We do this by:

Creating Separate Files: Once a year, as required by the Social Security Administration ("SSA"), we meticulously prepare separate files for companies with ITINs and submit them annually to the SSA. We have been doing this now for over twenty years, and we can do the same for you.

Manual Effort for Accuracy: We embrace the manual effort required to include ITIN workers. Our proven process ensures that we maintain high standards of accuracy and compliance.

Expert Knowledge: Our team is well-versed in the nuances of payroll processing, including the use of ITINs in place of SSNs on crucial documents like W-2 and W-4 forms.

The Benefits of Including ITIN Workers on Your Payroll

Compliance with Labor Laws: By including ITIN workers on your payroll, you comply with the labor laws, avoiding potential legal and financial issues.

Workers' Compensation Coverage: Having ITIN workers on payroll ensures they are covered by workers' compensation insurance, protecting your business from out-of-pocket payouts in case of any workplace injuries.

Streamlined Financial Transactions: Paying workers through payroll is more practical than finding cash for off-the-books payments in today's digital economy.

Addressing Your Concerns About Additional Taxes and Wage Adjustments

We understand that adding ITIN workers to your payroll might raise concerns about additional payroll taxes. However, we can guide you through financial planning and wage adjustments to mitigate these concerns. 

This approach ensures that ITIN workers receive the same company benefits as your other employees do. 

At Baron Payroll, we are committed to providing comprehensive, compliant, and efficient payroll solutions, especially for businesses in industries with a high prevalence of ITIN workers. 

We believe in a payroll system that includes every worker, ensuring a fair and compliant workplace. 

If you need help with your current payroll provider regarding ITIN workers, let us show you how we can succeed in adding your ITIN workers to your payroll when the others can't.