If you're a business owner who's afraid of adding ITIN workers to your payroll, you're not alone. As a payroll company that specializes in adding ITIN workers to payroll, we hear this all the time. Business owners feel uneasy about:
Hopefully, the following will put your mind at ease.
Baron Payroll isn't a law firm, so we can't offer legal advice, but this is what we've seen and what we know to be true.
For over 20 years, Baron Payroll has successfully added ITIN (Individual Taxpayer Identification Number) workers to our clients' payrolls.
Let's get into it.
Switch to a payroll provider that accommodates ITIN workers and ensures compliance with both federal and state regulations.
And congrats... you found one!
Baron Payroll specializes in this area, providing ITIN workers with W-2 forms and ensuring their inclusion in your payroll system.
Learn more about our ITIN service.
Baron Payroll offers comprehensive services for managing ITIN workers. From handling documentation to ensuring compliance with all relevant laws, we provide a seamless solution for businesses of all sizes.
Learn more about our ITIN service.
To get started, simply call us at 631-266-2500 and ask for Bill. Our team will guide you through the process, ensuring that your ITIN workers are added to your payroll smoothly and efficiently.
We offer a detailed pricing calculator on our website, allowing you to get an instant quote based on your specific needs.
If switching payroll providers is not an option, you can create a separate entity with a different federal ID number to manage ITIN workers. This allows you to keep your current payroll setup while complying with regulations for ITIN employees.
Find out more about using a different payroll company for your ITIN workers.
Now that we've gotten the big questions answered... read on to learn more about the common questions we get asked about ITIN workers.
ITIN workers are individuals who do not have sufficient legal documentation to obtain a Social Security number but have been issued an ITIN by the IRS for tax purposes.
These workers are often among the best employees for many businesses but can pose a challenge when it comes to payroll due to misconceptions and restrictions from some payroll companies.
Many businesses face difficulties in hiring affordable and reliable workers. By including ITIN workers in your hiring strategy, you can significantly expand your labor pool. These individuals are often eager to work and can help you overcome staffing shortages effectively.
It’s a common misconception that adding ITIN workers to payroll is illegal. In reality, many payroll companies simply find it inconvenient due to the manual effort required. Large payroll firms often prefer automated processes and may avoid the additional work involved in managing ITIN workers.
To legally add ITIN workers to your payroll, they must complete an I-9 form, which verifies their eligibility to work in the U.S. This form requires documentation from three lists provided by the Department of Homeland Security.
ITIN numbers themselves are not sufficient; the worker must have the appropriate documents to complete the I-9 form. This includes one document from List A or one document from both List B and List C of the I-9 form.
Here's a step-by-step guide on how to fill out the I-9 Form.
Yes. Even without a Social Security number, ITIN workers are subject to Social Security and Medicare taxes. These amounts are held by the Social Security Administration under the worker’s ITIN and can be transferred to a Social Security number if they later obtain one.
Find out more about Social Security and Medicare Taxes for Your ITIN Workers.
And that's it!
Adding ITIN workers to your payroll is not just about compliance; it’s about maintaining a happy and productive workforce.
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