Crawl Walk Run, Baron’s Step-by-Step Implementation Strategy Designed to Make Your Life Easier

If Your Time is Short

• People adopt and/or switch payroll companies because they want to make their lives easier, but often the integration of that payroll company can be a whole hassle in itself.
• Baron’s implementation strategy is designed so you don’t have to lift a finger. Your business needs you at the helm. That is why we often brag that though our service isn’t free, it will be more profitable to use us in the long term, and it will make your life easier. It’s a no-brainer.
• The process to get Baron doing your payroll takes anywhere from 6 days to 6 weeks, depending on how large and complex your payroll is.
• Our crawl walk run strategy is designed to make an otherwise painful process, seamless. Let Baron access your info and let us handle the rest.
• We take things slow because we know an error takes more time in the long run than doing it right. Children don’t run before they crawl, and neither should businesses.
• Baron will get your payroll process airtight and automated with minimal input from you. We are in the business of making your work life easier. Before you know it, you won’t just be running, but flying.

The Deep Dive

Crawling

If you have ever seen any of the Baron customer testimonials, the reason our clients tend to be so satisfied is because we know that good things take time. It’s simple science, as this study shows that rushing leads to mistakes and actually hampers productivity.

The Phone Call

The crawl process at Baron starts with a simple phone call. We know that we aren’t for everyone. That is why we take the time to get to know you, and hope you get to know us. This phone call serves as a way to touch base and make sure that a partnership with Baron is beneficial for everyone.

We don’t just take on any and every client, because it isn’t always a good fit. We want to be happy, and we want you to be happy. That’s why it isn’t a sales call, it is more of a negotiation for our two businesses to see if we can collaborate in a meaningful and positive way.

That’s exactly why our customers, as well as our employees stay at Baron for decades. We all become family. We’re in it for the long haul, and we want to make sure that you are too.

Walking

This part of the process will involve talking to our own in-house, onboarding specialist. After you have finished with our sales executive, will be your point of contact throughout the rest of the onboarding process.

The Onboarding Link

Baron tries to keep the process as simple as possible. Via email you will receive an onboarding link. This will direct you to a portal where you can provide all the necessary information and paperwork, such as signatures to give Baron power of attorney for and access to your previous payroll portals if applicable. This also includes federal and state compliance forms that must be filled out before any company can do payroll.

The Welcome Email

As shown above, this welcome email will help you get oriented to Baron’s process. It is important to note that Baron has a first sign, first served policy. This means that if you delay in signing the paperwork, you will be moved behind the clients that do, delaying the process. Baron CANNOT move forward on your case until you have provided the proper information and consent.

Running

As anyone who has visited our learning center will tell you, there is essentially an infinite amount of information to learn about payroll and HR. That is why it simply makes sense to have a professional representative in your corner. It will ultimately save you time and money so you can focus on what you do best, run your business.

Implementation

There really is not much input required from you through all of these steps. All Baron needs to set your business up on our platform from you is information such as:

• Access to your current payroll platform/information
• Prior History of Payroll
• Benefits for employees
• Special caveats/rules for your individual business
• Workers’ compensation and Disability MUST be set up to comply with labor laws. Baron has internal directories/partners to help you get compliant if needed.

Training

Baron won’t just leave you high and dry. We work with you every step of the way to ensure that you know how to use all the fancy bells and whistles on our state-of-the-art platform.

Once we have all the appropriate paperwork and signatures from you, we will schedule a day to train for each module you need.

First priority is the time and attendance system. This is essentially where you will input all of the hours worked for your employees. Our onboarding specialist will guide you through the process until you are comfortable with every facet of it.

Once you have that mastered, we will move on to the HR module. This is important because a statistic found that 41% of HR executives focus on adoption of digital tools to drive business growth. This is a hub that helps you stay up-to-date and compliant with the dizzying array of employment and business law on the federal and state level.

Flying

Believe it or not, that is pretty much the entire process. We weren’t kidding when we said we are in the business of making your work life easier.

How Long Does It Take?

Depending on how complex your payroll process is, and how frequently you pay out, this process from start to finish could take a single day, or up to 12 weeks in some of the largest and most complex cases. Typically, those who have never done payroll are the fastest because you do not have to factor in any histories or special caveats.

If you are looking to switch up your entire payroll process when moving to Baron however, including lots of specialized rules, this can delay the process and make it take a bit longer to get to the finish line.

Step-By-Step, Inch-by-Inch, Hand-in-Hand

The best part about Baron is that no matter how much is on our plate, we will tackle it one bite at a time, together with you. We firmly believe that when we cooperate, there is nothing that we can’t accomplish. Our crawl walk run implementation strategy has been a staple of our business success, and after working with us, you'll understand why.